Issuing electronic fiscal receipts
Did you know there are more than 20 000 online stores in Bulgaria? Imagine how much paper is used for all their sales. Issuing electronic cash receipts is no longer a taboo topic. Learn how, when and why to issue electronic receipts!
What will you learn from the article 'Issuing electronic fiscal receipts'?
- What are electronic fiscal receipts?
- What are the conditions for issuing an electronic cash receipt?
- What are the advantages of electronic fiscal receipts?
- Electronic fiscal receipts and I-CASH
- How to generate an electronic cash receipt through I-CASH?
The legal provisions we refer to are contained in:
- the Value Added Tax Act
- Ordinance N-18
- Materials published on the National Revenue Agency's official website
What are electronic fiscal receipts?
An electronic cash receipt is an official tax document (fiscal receipt) recorded through a fiscal device but not printed on paper.
An electronic fiscal receipt serves the same function as a standard fiscal receipt.
What are the conditions for issuing an electronic cash receipt?
You can issue an electronic fiscal receipt instead of a regular fiscal receipt if the following FOUR conditions are met:
- The sale must be made in connection with an online store's commercial activity;
An 'online store' is software accessed over the internet through a web browser or mobile application, through which goods/services are sold by concluding a distance contract.
- You have completed a sale that requires a fiscal receipt;
Sales using certain payment methods do not require a fiscal receipt. Electronic fiscal receipts are unnecessary in these cases:
- Depositing cash into a payment account;
- Credit transfer;
- Direct debit;
- Cash remittance through a payment service provider;
- A postal money order through a postal operator licensed to perform postal money orders;
- Your cash register is fiscally registered for recording online store sales;
When initially registering the cash register, inform your service technician that you intend to use the fiscal device for online sales and issue electronic fiscal receipts.
- Use specialized software to handle communication between the cash register and online store.
Even after the cash register has been fiscalized to issue electronic cash receipts, it cannot send a command to the online store to deliver the document to the customer.
You need specialized retail software to act as an intermediary between the online store and cash register through an API.
What are the advantages of electronic fiscal receipts?
- Protect the environment
Have you considered how many receipt rolls you use in a year? Now imagine how many 20 000 online stores use in a year, entirely unnecessarily! Each of us can make small changes in our daily lives so that together, as a society, we can make the greatest possible improvements.
- Save money on consumables
If you have already answered the first question, you can easily calculate how much money you have spent on receipt rolls—unnecessarily.
- Save time for yourself and your customers
Digitizing the process saves time, money and effort
Electronic fiscal receipts and I-CASH
I-CASH is specialized retail and inventory software that can integrate with an online store built using the WooCommerce extension for WordPress.
After integration, every online store sale synchronizes with the inventory software and connected retail equipment, the cash register.
The “Electronic cash receipt” feature of I-CASH retail and inventory software was developed specifically for cash registers by „Daisy Tech“.
This way, you can issue an electronic cash receipt for your customer to receive and also access inventory software where you can track all sales, deliveries, stock levels, financial reports and accounting reports. The entire process is automated.
How to generate an electronic cash receipt through I-CASH?
- You need a customer account in I-CASH and an activated, integrated online store module.
If you do not yet have an I-CASH customer account, you can register at WWW.ICASH.BG Every new customer receives one month of free access to the program.
To activate the 'Online store' module and receive instructions on integrating your online store, contact our team on (+359) 2 960 7123 or by email info@icash.bg
- Connect the cash register to the Quick Sales Module (POS)
Communication with retail equipment, the cash register, takes place through the Quick Sales Module (POS). Our guide explains how to set it up.
- Configure electronic fiscal receipt issuance in I-CASH
After integrating the online store and establishing communication with the cash register, configure the additional settings that enable electronic fiscal receipt printing.
How to do it?
Please log in to your inventory account. Select “Settings”, then “Other” – “Online store”, and the following screen will appear:
Select the settings relevant to us. In our case, we need to enable electronic cash receipt printing. When an electronic cash receipt is enabled, it is ALWAYS sent to the customer at the email address they provided.
The “Map payment from WooCommerce to I-Cash” field displays all payment methods in your online store. Select “cash” for the payment method that requires an “electronic cash receipt” to be issued.
- Generating an electronic cash receipt—how it works
After a customer places an order on your website, the online store sends information to the quick sales POS module of I-CASH retail and inventory software, and from there to the cash register, which records the sale.
The cash register recognizes that the sale was made through the online store and does not print the fiscal receipt. Instead, it generates an electronic document that is sent to the customer.
If you have further questions, please contact our team at:
- (+359) 2 960 7123
- info@icash.bg
